Topic outline

  • General

    Powerpoint Usage

    This course will train you on using powerpoint, from using basic features to fully functional presentations with animations and styles.
    Other Training courses can be found in the Training Category
    • Topic 1

      Making a new slide

      One of the first things you will do in powerpoint is making new slides. Generally a new slideshow starts with a slide for your title. To add more slides with content in you'll need to follow the process below.

      First click on the "New Slide" button. This will bring up a new slide in the standard format. If you wish to pick the type of slide click the down arrow next to "New Slide" this will bring up a list of formats. You can see examples of them, and hence pick an appropriate one.

      new slide
    • Topic 2

      Slide Templates

      Powerpoint comes bundled with some very useful templates, which can make your presentation look more professional. Clicking "Design" then the template you want will apply it.

      template

      You can then use the "Colors and Fonts" Drop down menus to change the design, this can be useful to fit a layout with your companies color scheme.

      colortemplate

      Once you have a template assigned, it can change what happens when you create a new slide. Once you've created a New Slide as before click "Layout" at the top, you can then pick one of the various types of slide that come with the template, which will alter the current slide.
      layout
    • Topic 3

      Animation

      By default the whole slide will display at once, although this can be useful, sometimes it can be better to have each point appear one by one. To do this we use "Animations". Click the Animations tab at the top of the window to open up the menu.

      Click on the slide you wish to edit, and you can then pick one of the "Animations" at the top, clicking the down arrow to open up more.
      animations

      Clicking the Animation Pane (highlighted in Red) can open up the list of animations.
      anipane
      This will show you what is going to be animated, and the order it will come in. We will look at some more advanced features of this in the next section.
    • Topic 4

      Transitions

      Transitions govern how power point advances from one slide to the next (as opposed to Animations which govern the features on a slide). Use the "Transitions" tab to open the menu. In the same way as animations you can click one of the options to apply this to the slide. Also clicking the down arrow (to the right of the box) will give you more options.

      trans

      Clicking Effect Options (as above) will give you some choices for this transition.

      Using the left hand pane you can click multiple slides at once (click while holding the CTRL key) this will let you apply transitions to multiple slides at the same time, speeding things up.

      select
    • Topic 5

      Auto Advance

      Although clicking to advance the slide is normally very useful, sometimes you may want the presentation to flow in a more natural way. You can either have it so that all the animation on the slide follows each other, or comes in after a set amount of time. You can also do this for the slides themselves using Transitions.

      Auto Advancing Slide Content (Animations)

      Once you've added some animations in, and opened the Animation pane (as per the instructions above) you can set the items to auto advance.

      Click the point you wish to edit, then go to the timing box in the top right. You need to change the "Start" option to "After Previous" you can then set how long the animation lasts (so faster or slower) and how long a delay there is (in seconds).

      timing

      It can be worth practicing your presentation so that when you naturally finish your point the next one appears without you needing to click.

      Auto Advancing Slides (Transitions)

      As well as timing the points on a slide, it can also be useful to time the slides themselves to advance, this way you can do your entire presentation without clicking once.

      In a similar way to animations, go to "Transitions" and look at the timing box on the right hand side. You can then tell the slide to advance on click, or after a set number of minutes and seconds or tick both boxes.

      slidetiming
    • Topic 6

      Sound & Video

      Sound

      It is relatively easy to give a sound to your slide. In the timing box simply click the drop down box next to sound. You can then pick one of the built in sounds or click "Other Sounds" to pick one from your PC. You can then select the duration of the sound. If you want it to loop until the next sound you can pick this when you pick the sound.

      sound

      Clicking "Apply to All" will put this on all your slides.

      Video

      To insert a video go to the "Insert" tab at the top. Click on video to select a video from your PC to insert.
      video
      Once you've inserted this you may want to change some of the settings. Use "Playback" under "Video Tools" to edit options like the start, Fade in and out and whether it should rewind after finishing.
      videdit